Basic Technical Hints:
You will need to be online in order to submit your application. In other words, a live application on a live internet connection are required.
Q: I have not received a confirmation email after hitting the “Check Errors & Submit” button. What do I do?
A: If you have clicked the “Check for Errors and Submit Button” and have not received a confirmation email, go back to the application (which you should have kept open as per the instructions) and confirm your email address is typed in properly. Also check that you have typed in the “Signing Oath” at the bottom of the application exactly as it appears in the section. If both of those things are correct press the “Check for Errors and Submit Button” again. If you still do not received a confirmation email please print out your typed version of the application that you should still have open and send it in. It is not NECESSARY that you get an application number in order to be considered for the festival, just preferred. We will either match up your application with the copy that is likely in our database or create an application number for you. It is not necessary for you to know your application number. The number is only used internally.
Q: I hit “submit” and nothing happened. When I hit “submit” again, I got an error message that said “DUPLICATE SUBMISSION ERROR:
A: We have already received and processed an online application for this project, and therefore cannot accept a duplicate online application submission. If you haven’t received a confirmation email please see the above question and answer/ If you need to make a change to one of the answers you provided to an application question in your prior submission, please do so by hand on BOTH hard copies of the application that you printed out to mail in with your support materials. IMPORTANT: Please make a note that this is a CORRECTION TO THE ONLINE APPLICATION DATABASE so that our administrators can match up the information and make the same correction for you in the database.”
Q: Will I be notified whether I have been accepted or not and when will I find out this information?
Q: If accepted as a participant in FringeNYC, what are the insurance requirements, particularly if we are going to do the show under the Actors' Equity Showcase code?
A: Details about required insurance for participants will be addressed in the Participant package mailed upon acceptance to the festival. FringeNYC does require the same insurance coverage as Actors' Equity Association's Showcase Code.
Q: What about a video or DVD representation, should it be the whole show, just an excerpt or highlights?
A: You should send any support materials which you feel enhance your application package. Video is not required. If you do choose to send a videotape or DVD, you can send either a whole performance or excerpts. For work without a "script" per se (i.e. dance/movement) video is an important way to convey information to the adjudication panel about your work. A cued-up excerpt/highlights tape can be helpful. If you send video, MAKE SURE THE TITLE OF THE SHOW YOU APPLIED WITH (from Question #1 on the Application) is on the spine of the tape or label of the DVD. Include a note to the adjudication panel letting them know what is on the tape so if they want/need to see more than the excerpt they have that option. As far as quality of video recordings, we understand resources are limited. We don't critique your budget. We're much more interested in the quality of the work.
Q: My script is at a workshop stage/not complete right now, is a completed script required?
A: A completed script is not required, some of the work submitted is still in progress. But keep in mind the Adjudication Panel doesn't know anything about you...so it is important to provide them with an informative package. Some sample writing and a clear explanation of what else is planned for the work are important.
Other General suggestions
Please do not suggest that we call or write to someone for a reference for you or your work. The adjudication panel does not have time or resources to make calls about the 800+ applications. We will adjudicate your application based solely upon the materials actually included.
Be kind to your adjudicators. Number the pages of your script, use a font size of at least 10 pts, do not include any watermarks or logos in the page(s) or other items which might prove difficult for review, especially in the context of looking at many projects.
Include materials that you feel best represent your planned production. For example: for musicals, if no recorded representation of the work is available, you may include selections from the score (highlights of the show). Please do not include entire printed scores. A recording may include either highlights or the entire show.
Q: I'm confused about theater types. What are the differences between a studio theater, a black box and a proscenium? Is it a question of size, layout or technical capacity? Or is it something else entirely?
A: These are types of venues, and do not make reference to size or capacity. The stage size and capacity for each of those theater types vary. Keep in mind the technical section on the application is the preliminary gathering of information for us, to make sure a show can be done within the structure of the festival and to enable us to begin to secure venues based upon this preliminary information. If you're planning something we really need to keep in mind (spewing volcano on stage, etc.) let us know that. This preliminary question helps us to get an idea of the number and types of spaces we need. Upon acceptance, shows will fill out a very detailed technical survey form and will be assigned to a venue based on shared technical needs; so you should put down the kind of space that best suits your show.
In general, a STUDIO theatre refers to a converted space. It might be a space which can also serve as a classroom, gallery or rehearsal studio, and is generally more intimate in size. They often have light walls and floors. A BLACK BOX may be similarly shaped, but generally has black walls, ceiling, and floor. A PROSCENIUM generally has a separation between the audience and performers, and sometimes has a proscenium arch. Proscenium spaces tend to be less intimate (from 100 to 500 seats). ALL venues have theatrical lighting and seating. We do not have performance spaces with seating “in the round”.